Chief of Staff

The one bot you talk to. It builds your team, hands out work and reports back.

Meet Ember

Every new workspace starts with one bot, named Ember, and Ember is your Chief of Staff. It wears a Chief of Staff badge in the sidebar and at the top of its chat.

Ember's chat showing a short list of what matters from pasted meeting notes, beside a sidebar of three teams — Ember, your Chief of Staff, is at the top of the sidebar.

What it does

Hands out work. When you ask for something a teammate is better at, your Chief assigns it and stays free to keep talking to you. The finished result comes back into your conversation.
Builds bots and teams. Ask for a team and it proposes the bots and their roles, then creates them when you agree. See Teams and team leads.
Respects your org chart. Work for a team goes to that team's lead, who hands it to the right specialist.
Talks to you everywhere. Your Chief is the bot you reach from Telegram, Slack, Discord and WhatsApp.

A Chief of Staff setting up a team before anyone starts — Your Chief proposes a team and waits for your go.

Your Chief of Staff starts as Ember; you can rename it.

Tips for briefing it

Say what "done" looks like. One page, a list, a draft, a decision.
Say what it must not do. For example, "send nothing".
Ask for the plan first. For a big job, try "show me who you'd put on it before anyone starts".

Change how your Chief works

Step 1

Rename your Chief

Open your Chief's Bot settingsIdentity & instructions.
Change the Name.

Bot settings Identity and instructions with name, title, instructions and personality fields — Change the name here.

You're done when: the new name shows in the sidebar and at the top of its chat.

Step 2

Open the Chief of Staff guide

Your Chief comes with a built-in skill, the Chief of Staff guide. It covers how to run your morning brief, your day, your notes, research and the business.

Open SettingsSkills.
Find it under For your Chief of Staff.
Choose Read it to see it, or Stop using to switch it off.

Settings Skills listing built-in skills with the bots that use them and an Import skill button

You're done when: you can read the guide, or switch it off with Stop using.

Step 3

Get asked before it contacts other bots

Open Bot settingsPermissions.
Turn on Ask me before contacting other bots.

Bot settings Permissions with the four approval levels and the contact-other-bots switch

You're done when: the switch is on.

Step 4

See your whole team in one picture

Open Team map from the sidebar.

The Team map showing Ember on top of three teams, each with a team lead and portrait avatars

You're done when: you see your Chief, your team leads and your specialists.

Good to know

Bots your Chief creates start with no connected apps, no computer and no browser. You add those yourself in each bot's settings.