A new assistant usually starts blank. It doesn't know your customers, your prices, the tone you like or the thing you corrected three times last month. You spend the first weeks explaining yourself again.
You don't have to. The AI tools you already use have been learning about you for months. In one sitting you can bring all of that across, and your Chief of Staff gets to know you on day one. Every bot on your team reads what it learns before any job, so the whole team knows you too.
Here is the method, in three short prompts. Copy each one as it is. Prefer to watch first? Episode 17 of Getting Started shows every step on a real business.
Step 1: Export what your other AI tools know
Open each AI tool you use and paste this prompt. It asks the tool to write down everything it has learned about you, mark what you said versus what it guessed, and leave out anything private.
I'm moving to a new AI assistant that will work as my chief of staff. Help it learn me. Write down everything you know about me: from your saved memories AND from our past conversations. Search our chat history properly, don't just use what's in front of you. Rules: - Quote my own words wherever you can, especially for rules and preferences. - Mark each line [said] if I told you directly, or [inferred] if you worked it out. - Give the date you learned it, as [YYYY-MM-DD], or [unknown]. - If something has probably changed since, mark it [maybe old]. - Leave out passwords, bank, card and account numbers, ID numbers, and anyone else's private details. Use these sections, oldest first inside each: 1. How I want you to work: my rules, the tone I like, formats, "always" and "never", and every time I corrected you. 2. Who I am: name, where I live, languages, family (as much as I've shared), interests. 3. My work: my business(es), what I sell, who my customers are, my prices, my team, the tools I use, my past roles. 4. Projects: one line each, with what it is, where it stands, and the key decisions. 5. How I think and decide: what I value, what frustrates me, how I make calls, what motivates me. 6. How I write and talk: describe my style, and give 3 short examples in my own words. 7. Right now: my current goals, priorities, deadlines and open loops. 8. What you'd still ask me: 5 questions whose answers would help a chief of staff most. Put the whole thing in ONE code block so I can copy it. At the end, tell me whether that's everything, or whether I should say "continue".
Copy each export. Read it once before you move on, and delete any line you would rather keep to yourself. Make sure no bank, card or account numbers are left in what you paste.
Step 2: Hand it to your Chief of Staff
In Murage, open a chat with your Chief of Staff. Paste this prompt, then paste every export underneath it.
Below are exports from the other AI tools I use. Learn me from them. 1. Merge them into one picture of me. Remove repeats. 2. Where they disagree, trust what I [said] over what was [inferred], and newer over older. List anything you still can't settle, and ask me. 3. Treat [maybe old] lines as things to check with me, not facts. 4. Save what you learned to your memory, so the whole team can use it. 5. Then show me, short and plain, what you saved, grouped the same way. I'll correct anything that's wrong. Don't save passwords, account numbers, or other people's private details, even if they appear below.
A long paste folds into a single attachment in the chat box, so it stays tidy. The merge can take around ten minutes. If your Chief of Staff asks before writing a file, choose Allow once. It replies with one combined picture of you and the questions it still has.
Step 3: Settle the gaps
Answer its questions in plain words. Correct anything that is wrong or out of date. This is the step that turns a pile of notes into a complete picture of you, your business and how you work.
Step 4: Write your About Me
Your About Me is the first thing every bot on your team reads before any job. Ask your Chief of Staff to write it:
Now write my About Me, under 4,000 characters. It's the first thing every bot on my team reads before any job, so pack it. Order: 1. Who I am and what I do, with my business address and phone, in two lines. 2. My business: what I sell, to whom, at what prices, and who's on my team. 3. How I want work done: my rules and preferences, in my own words. 4. How I write, so drafts sound like me. 5. What matters right now: my top goals and deadlines. Plain sentences, no headings or fluff. Tell me the character count when you're done.
Copy the result into Settings › You › General › About me (also in the profile menu under About me) and press Save. The counter shows how much of the 4,000 characters you have used.
Step 5: See it work
Open any other bot on your team and ask it for something that depends on knowing you, such as a reply to a client in your voice. It already knows who the client is, how you write and what you charge. You explained yourself once.
Keep it current
What your team knows stays on your computer, and you can open it any time. To change something later, tell your Chief of Staff, or edit your About Me in Settings. Download Murage to get started.